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12/15/2020 City Council Regular Meeting

	CITY COUNCIL

		PLEASE NOTE: The December 15, 2020 Woodland City Council will be conducted pursuant to the Governor’s Executive Order N-29-20. The meeting will be held via teleconference and Council members and the public will participate via teleconference. Those locations are not listed on the agenda and are not accessible to the public. The public is encouraged to listen to the City Council meeting live on Woodland TV Channel 20 and also by going to the City of Woodland web site at www.cityofwoodland.org/meetings. If you wish to make a comment during general Public Comment or on a specific agenda item, there are three (3) ways to do that. 1) Join the Zoom City Council meeting remotely by either logging onto the Zoom link located on the meeting agenda (please download the app to your computer or mobile device) and enter the Meeting ID or by calling a listed number and enter the Meeting ID; 2) Leave a voice mail message at (530) 661-5900, press Option 1. All voice mail messages received by 6:00 p.m. will be played during the City Council meeting and read into the record at the appropriate time; 3) If you are watching the live stream and wish to make a comment on an item as it is being heard, you may submit an email to the City Clerk at CouncilMeetings@cityofwoodland.org prior to Public Comment on that item. Email comments submitted to be read into the record shall be no more than three (3) minutes when read aloud. Please include the agenda item in the subject line. Please click on link below to join the public comment portion of the meeting: https://zoom.us/j/99759026181 Or Phone: US: +16699006833,,99759026181# or +13462487799,,99759026181 # Or Telephone: Dial: US : +1 669 900 6833 or +1 346 248 7799 or +1 253 215 8782 or +1 301 715 8592 or +1 312 626 6799 or +1 929 205 6099 Meeting ID: 997 5902 6181

	JOINT REGULAR CITY COUNCIL/WOODLAND FINANCE AUTHORITY MEETING

	A. CALL TO ORDER

	B. ROLL CALL

	C. PLEDGE OF ALLEGIANCE

	D. COMMUNICATIONS - PUBLIC COMMENT

	E. COMMUNICATIONS - COUNCIL/STAFF STATEMENTS AND REQUESTS

		1. SUBJECT: Long Range Calendar RECOMMENDATION FOR ACTION: Staff recommends that the City Council receive the Long Range Calendar for informational purposes only.
		Staff Report Council Long Range Calendar
	F. CONSENT CALENDAR

		2. SUBJECT: Parks & Recreation Commission Meeting Minutes for October 26, 2020 RECOMMENDATION FOR ACTION: Staff recommends that the City Council receive the October 26, 2020 Parks & Recreation Commission Meeting Minutes.
		Staff Report Parks Rec Commission Minutes 102620
		3. SUBJECT: Amendment of the Conflict of Interest Code Pursuant to the Political Reform Act of 1974 RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, approving the amended Conflict of Interest Code pursuant to the Political Reform Act of 1974.
		Staff Report Conflict of Interest Code Resolution_Dec 2020 Conflict of Interest Code - Working Copy 2020 Conflict of Interest Code - FINAL 2020 Reso_7608 Adopting and Amending Conflict of Interest Code
		4. SUBJECT: Annual Measure E Report for Fiscal Year Ending June 30, 2020 RECOMMENDATION FOR ACTION: Staff recommends that the City Council approve the Measure E Report for Fiscal Year ending June 30, 2020 and direct staff to publish the required excerpts of the report in the Daily Democrat and on the City's website.
		Staff Report MSE Annual Report - Attachment A
		5. SUBJECT: Annual Measure F Report for Fiscal Year Ending June 30, 2020 RECOMMENDATION FOR ACTION: Staff recommends that the City Council approve the Measure F Report for the fiscal year ending June 30, 2020 and direct staff to publish the required excerpts of the report in the Daily Democrat and on the City's website.
		Staff Report MSF SUMMARY - ATTACHMENT A
		6. SUBJECT: Annual Measure J Report for Fiscal Year Ending June 30, 2020 RECOMMENDATION FOR ACTION: Staff recommends that the City Council approve the Annual Measure J Report for Fiscal Year ending June 30, 2020 and direct staff to publish the required excerpts of the report in the Daily Democrat and on the City's website.
		Staff Report
		7. SUBJECT: Annual AB1600 Report RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. ____, accepting the AB1600 Annual Report for the year ended June 30, 2020.
		Staff Report AB1600 Resolution Attachment A - FY2019-20 AB1600 Annual Report Reso_7609 AB1600 Report FY 2019_20
		8. SUBJECT: Spring Lake Maintenance CFD Annual Accountability Report RECOMMENDATION FOR ACTION: Staff recommends that the City Council accept the Spring Lake Maintenance Community Facilities District Local Agency Special Tax and Bond Accountability Report for the Fiscal Year Ended June 30, 2020.
		Staff Report SB 165 Report Woodland 2020
		9. SUBJECT: Final Acceptance and Notice of Completion for the Woodland Downtown Suites Project (Subdivision Final Map #5141) RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, accepting the public improvements associated with the Woodland Downtown Suites Project (Subdivision Final Map 5141), completed by SZ Downtown Partners, LLC, a California Limited Liability Company, as complete and authorize the City Clerk to file a Notice of Completion.
		Staff Report Resolution Location Map Reso_7610 Public Improvements SM #5141 Woodland Downtown Suites
		10. SUBJECT: Final Acceptance and Notice of Completion for Emergency Shelter Project, CIP 20-12 RECOMMENDATION FOR ACTION: Staff recommends that the City Council take the following actions (1) Determine by a four-fifths vote that there is a need to continue the emergency action to construct a temporary homeless shelter at County Road 102 and East Beamer Street in accordance with Public Contract Code Section 22050; (2) Adopt Resolution No. _____, accepting as complete and authorizing the City Clerk to file a Notice of Completion for the Emergency Shelter Project, CIP 20-12 construction contract with Broward Builders, Inc.; (3) Approve an increase in Broward Builders, Inc.’s Shelter construction contract contingency in an amount not to exceed $24,962 which will increase the total contract amount to $2,075,344.
		Staff Report Shelter Final Reso 12-15-20 Reso_7611 Accept as Complete Emergency Shelter Project #20-12
		11. SUBJECT: Re-Certification of the Sewer System Management Plan (SSMP) RECOMMENDATION FOR ACTION: Staff recommends that the City Council approve the 2020 Revised SSMP.
		Staff Report Resolution 2020 Revised SSMP Text Edits v2 Reso_7612 2020 Revised Sewer System Management Plan
		12. SUBJECT: Internal Audit of the City of Woodland’s Sewer System Management Plan RECOMMENDATION FOR ACTION: Staff recommends that the City Council certify the Internal Audit of the Sewer System Management Plan (SSMP) for the past two reporting years of July 1, 2018 to June 30, 2020.
		Staff Report SSMP Audit FY18-19 & FY19-20
		13. SUBJECT: Contract with Empower Yolo to Supply Food for Individuals Sheltered through Project Roomkey RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, authorizing the City Manager to execute a contract with Empower Yolo in an amount not-to-exceed $18,000 for food supply services to assist Woodland individuals sheltered through Project Roomkey (PRK).
		Staff Report EY Reso Dec. 15 2020 Reso_7613 Empower Yolo Individuals Sheltered through Project Roomkey
		14. SUBJECT: Approve Contract with Laugenour and Meikle for the 2022 Water & Sewer Repair & Replacement Project, CIP #21-01 RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, to: (1) Authorize the City Manager to execute a consultant agreement with Laugenour & Meikle in the amount of $265,800 for the design of the 2022 Water & Sewer Repair & Replacement Project, CIP #21-01; and (2) Authorize a contingency of up to 10% ($26,580) for the design of the 2022 Water & Sewer Repair & Replacement Project, CIP #21-01.
		Staff Report Resolution Vicinity Map Design Contract Reso_7614 2022 Sewer & Water Repair & Replacement Project #21-01
		15. SUBJECT: Letter of Support related to AB 14 (Internet for All Act of 2021) RECOMMENDATION FOR ACTION: Staff recommends that the City Council approve a letter of support regarding AB 14 (Internet for All Act of 2021) which prioritizes the deployment of broadband infrastructure in California’s most vulnerable, unserved, and underserved rural and urban communities by extending the ongoing collection of funds deposited into the California Advanced Services Fund (CASF) to provide communities with grants necessary to bridge the digital divide.
		Staff Report Support Letter - AB14 (Internet for All Act of 2021) AB 14 (Internet For All Act of 2021) Bill Proposal
		16. SUBJECT: Council Committee / Liaison Appointments RECOMMENDATION FOR ACTION: Staff recommends that the Council provide direction relative to 2020-2022 Council appointments to Inter-Jurisdictional Boards, Agencies, Liaison Committees as well as City Council subcommittees.
		Staff Report City Council Assignments 2020
		17. SUBJECT: City Council Meeting Schedule for 2021 RECOMMENDATION FOR ACTION: Staff recommends that the City Council approve its meeting schedule for 2021.
		Staff Report 2021 Council Meeting Calendar DRAFT 12_15_2020
		18. SUBJECT: Revisions to Police Officer Job Description Series RECOMMENDATION FOR ACTION: Staff recommends that the City Council approve the revisions to Police Officer Job Description Series.
		Staff Report CAPTAIN 2020 CHIEF 2020 LIEUT 2020DOC SERGEANT 2020 Police Officer Recruit - Police Officer 2020
		19. SUBJECT: Use of Affordable Housing In-Lieu Fees for Permanent Supportive Housing Project at East Beamer Way Development RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, approving an additional appropriation of $582,000 from the Affordable Housing In-Lieu Fees Fund (327) for construction of the Permanent Supportive Housing Project at the East Beamer Way Development and appropriate the same $582,000 from the Homeless Housing Fund (331) where the expense will be incurred for the project.
		Staff Report In-Lieu Fees PSH Reso Dec. 15, 2020 Reso_7615 Addl Appropriation Permanent Supp Housing Project E Beamer Way Dev
	G. PUBLIC HEARINGS

		20. SUBJECT: Public Hearing and Adoption of Amendment #2 to the Fiscal Year 2019/20 Community Development Block Grant Action Plan RECOMMENDATION FOR ACTION: Staff recommends that the City Council (1) Hold a public hearing to receive community input on the proposed amendment to the City's Fiscal Year 2019/20 Community Development Block Grant Action Plan; (2) Adopt Resolution No. _____, approving Amendment #2 to the City's FY 2019/20 CDBG Action Plan with the funding allocation recommended by staff, an additional appropriaton of $422,831 to the CDBG Fund (320) for a tenant rental assistance program, a subrecipient agreement with Yolo County Housing in the amount of $422,831 to administer the City's rental assistance program for low-income tenants, and program description/guidelines in substantially the same form presented to the City Council; (3) Direct staff to complete the necessary paperwork to process Amendment #2, as well as any other related paperwork required by the U.S. Department of Housing and Urban Development (HUD), incorporating the adopted funding allocation along with any public input received during the public comment period and tonight's public hearing; (4) Direct staff to forward the completed Amendment #2 and related documents to HUD; (5) Authorize the City Manager to execute any agreements, contracts or related/required documents with the appropriate entities to carry out the CDBG funding activities; and (6) Authorize the Finance Officer to make the budget allocation as specified.
		Staff Report Reso for Dec 15 2020 Public Hearing FY19 Action Plan Amendment #2 Public Hearing Notice - Published Notice Program Description and Guidelines Reso_7616 Amendment FY 2019_20 CDBG Action Plan
	H. REPORTS OF THE CITY MANAGER

		21. SUBJECT: Update on COVID-19 Response and Preparedness RECOMMENDATION FOR ACTION: Receive an update and discuss next steps.
		Staff Report
		22. SUBJECT: Conveyance of Shelter Property at 1903 East Beamer Street to Friends of the Mission RECOMMENDATION FOR ACTION: Staff recommends that the City Council Adopt Resolution No. _____, (1) approving the sale and conveyance of ownership of the Shelter property at 1903 East Beamer Street to Friends of the Mission; (2) approve an Agreement and Declaration of Covenants Related to Use of Property with Friends of the Mission in substantially the same form as presented to the City Council; and Adopt Resolution No. _____ (3) approving the ownership transfer of four commercial modular trailers purchased by the City for the Emergency Shelter Project to Friends of the Mission (FOM).
		Staff Report Shelter Transfer Property Reso Dec 15 2020 Trailers Transfer Reso Dec 15 2020 Agreement and Declaration of Covenants Reso_7617 1903 Shelter Property E Beamer St to Friends of the Mission Reso_7618 Comm Modular Trailers Emergency Shelter Project to Friends of the Mission
		23. SUBJECT: Waste Management Service Issues Update and Annual Rate Adjustment RECOMMENDATION FOR ACTION: Staff recommends that the City Council receive an update on recent Waste Management service issues and adopt Resolution No. _____, to: 1) receive the Waste Management 2021 rate adjustment information, 2) accept it as complete and adequate, and 3) deem the proposed 2021 rate adjustments approved.
		Staff Report Resolution Final City of Woodland Annual PI 2021 Rates M V
		24. SUBJECT: Designation and Rotation of Mayor and Mayor Pro Tempore RECOMMENDATION FOR ACTION: Staff recommends that the City Council designate the Council members to serve as Mayor and Mayor Pro Tempore for the next twelve months, pursuant to Article II of the Woodland Municipal Code and provide direction to staff on whether to return with amendments to the Municipal Code as necessary to make any adjustments to the rotation.
		Staff Report Woodland Municipal Code Ch 2 Mayor and Mayor Pro Tempore M V
		25. SUBJECT: Filling of City Council District 3 Vacancy RECOMMENDATION FOR ACTION: Staff recommends that the City Council discuss options for filling the pending vacancy of Council District 3 and provide direction to staff on next steps.
		Staff Report
	I. ADJOURN